PR 101

One of the Cole family Sunday morning rituals is to peruse our local newspaper over breakfast. Like every other Sunday paper around the nation, it’s stuffed full of ads and inserts from what seems like every company that does business in the Milwaukee. Something I have noticed in the last couple of years is that on the front page of all the circulars is a Facebook logo. Some of the ads also contain a Twitter logo. Once in a very great while there’s a YouTube logo.

So it would seem at first glance that these companies are starting to embrace new ways of marketing. As most of you know, I firmly believe in melding traditional marketing and public relations with social media. That trilogy of marketing methods is the most effective.

However, I always dig a little deeper. I track these companies’ efforts. What I often find is that instead waltzing with social media, these companies are doing the “Zombie Dance.” All of you remember the Zombie Dance from the first dance you attended. The boy holds his rigid arms straight out and places them on the girl’s shoulders. Because of the distance created by the boy’s arms, the girl is forced to do the same. The pair then moves in a circle, barely lifting their feet off the ground and not bending their knees. It looks like the undead dancing.

That’s what a lot of social media attempts done by large companies especially remind me of – a stiff-armed dance that is about as a rhythmic as a drunk trying to play drums. These companies just don’t get it.

Now I know many CMOs would argue social media is not as important as search for attracting clients and customers. Current research would seem to back this contention up. For instance Google Inc.’s dominant search engine supplies about 30 percent of traffic to the top news sites, according to a study done by Pew Research Center’s Project for Excellence in Journalism. I would argue that same currently holds true for both business-to-consumer and business-to-business sites.

I know when I am looking for something in particular, I usually turn to Google. It is still one of the best ways to conduct research. However, the Pew study also found that “Facebook and other sharing tools, such as Addthis.com, are empowering people to rely on their online social circles to point out interesting content.” Although I do search for news, more and more I find myself reading stories friends have suggested or Linkedin. The same true when I shop. I will now often respond to tweets or Facebook friend pages when I am looking for a particular item.

This is where a lot of companies fall down, I feel. They are not integrating their social media efforts with their regular marketing efforts. Just having a Facebook page is not going to cut it. There has to be integration of all the marketing efforts. In this many companies are falling down.

Facebook is not the be all or end all. Blog, videos, and many other tools have to put to work. Yet which some notable exceptions – Dunkin Donuts and Southwest Airlines come to mind – most companies are doing all they could do. And I think I know why.

At major companies, people look at social media and consider it just too much work. Too many marketing departments are too used to using traditional advertising and public relations. It’s inertia. They want to move out of the ruts they are in. And then they wonder why they lose business to their smaller, more nimble competitors.

I have been seeing a number of blogs and statements lately arguing that social media might be the next dot-com bubble. I cannot figure if the people who make this argument are trying to be provocative, really believe that social media is a bubble, or don’t understand it and wish it would go away. .

Social media is not going away. Quite the opposite, actually. Look at the data Marketing Sherpa collected on marketing tactics for 2011.

“As marketing strategies evolve from outbound to inbound tactics, there is also a shift in the ways in which money and resources are spent. We asked more than 1,100 marketers how they foresaw budgets changing in 2011 for the following marketing tactics,” Marketing Sherpa wrote. This is what they found:

Look at the chart carefully – 1,100 marketers see the budgets for websites, search (search engine optimization/pay per click), and social media increasing by more than 50 percent. That doesn’t sound to me like social media is going anywhere.

In order for any of these marketing methods to prove successful, a company must use the three together.  A company needs a top-flight webpage so potential customers like what they see when they land there. Search engine optimization is key so potential customers find that website. Social media is needed to create the inbound links to the website so search engines find it. A marketing campaign that doesn’t use all three is a like two-legged stool.

So, I am not sure why some people seem to think social media is going away. I do have some hypothesis though.

First, I think many people are comparing Facebook, Google, Twitter, Linked in, YouTube and other social media sites to companies that were created during the dot-com bubble of the 1990s. That rationale doesn’t apply to the current crop of digital companies. What killed most of the dot com companies is that they never made a profit. Plus, their stock prices were widely inflated. When the recession of 2001 hit and the investment spigot was turned off, those high fliers suddenly had the aerodynamic properties of a rock.

There were a lot of lessons learned in that period. Companies just don’t operate like that anymore.

As I said before, I think some people are just trying to be provocative. They want to be contrarians. Kind of like the people of Vermont, who will never do what the rest of the nation does. Those social media contrarians just want to start an argument. They see themselves as loners, as people who don’t follow the crowd. I image their forebears rode horses and used kerosene lamps by choice well into the 1930s.

Finally, I think there are just some people who hate the whole concept of social media. They have been using the old ways for decades, dammit, and those methods work just fine. They don’t want to take the time to learn something new. It is too confusing for them. Before you automatically assume these people are all old, I was able to qualify for an over 55 discount the other night. And I love social media.

I suppose it is possible one of the more popular social media sites will go away. I don’t think that will happen, but one never knows. Things do change. I grew up with one phone company, three television stations, a record player and a typewriter. The companies that produced those items either went away or changed out of necessity. Yes, I know some places are again selling turntables and other old technologies. But some places still sell candles, but I don’t see them again becoming our primary source of light.

However, the functions those old ways doing things performed did not. I think the same is true of social media. If Facebook or Linked in disappear, something will take their place. Social media is just too dominant to think otherwise.

Anticipating how to handle a crisis before it occurs should be a key part of any company’s business plan. The one thing social media has probably made more difficult is crisis communications. A company now usually has minutes, possibly no more than an hour, to prevent a small crisis from growing into a major disaster. A response has to be immediate – within those same minutes of the crisis.

There is no alternative, no other option.

Here in my city of Milwaukee is an example of what happens when the crisis is more nimble than the responders. A suburban mall found itself the victim of what was apparently a flash mob that wreaked havoc throughout the shopping center. Then mall management made things worse by the way it responded

Businesses need planning and practice to be ready for a practice. A business has to have a crisis communications plan in place long before the crisis happens. To ensure the plan works when needed, it has to be rehearsed constantly.

Think about it. Fire Departments, police departments, the military and a host of other agencies constantly train. They do it so when they have to go into action everyone knows what to do.

Here’s what happened to Mayfair Mall in Wauwatosa, WI. I should note that it is one of the top shopping destinations in the Milwaukee metro area and is almost always crowded. In this case, I think the flash mob organizers decided that the crowd of shoppers would be the perfect audience for their “performance.”

For those who have not heard the term flash mob, Wikipedia defines it as a “large group of people who assemble suddenly in a public place, perform an unusual and pointless act for a brief time, then quickly disperse. The term flash mob is generally applied only to gatherings organized via telecommunications, social media, or viral emails.”

At Mayfair a group of several dozen teenagers raced through the mall, knocking over displays, running up and down escalators, which scared customers and staff. Mall management said the event was too organized to have been a spontaneous occurrence. They suspect it was organized via Facebook, Twitter or any number of other sites. Adding to the commotion was an apparent attempted robbery in the mall parking lot. Authorities have not said if the robbery was related to the flash mob but a shot was fired, which caused even more panic among. Luckily no one was hurt.

Mall management said they monitor social media sites to ensure things like this don’t happen. They said they were able to stop a flash mob planned for two days before Christmas. In that one, a group of high school students was planning on dancing in the mall.

If mall management is monitoring social media, someone fell asleep at the switch on the disruptive flash mob. For something this large, there had to be multiple posts on Twitter and Facebook. That’s how the word gets spread, by constant repetition across the web. Someone should have caught this.

It is possible the word was spread via text message. Unless you work for the National Security Agency, or some other federal investigative agency concerned with terrorism, those messages cannot be tracked. In that case mall management would not have had advance warning.

Even if Mayfair management did not have advance warning, the ball was still dropped after the incident. The flash mob happened Jan. 2. Mall management waited until the afternoon of Jan. 3rd to respond which meant for 24 hours Mayfair Mall lost control of its brand. In social media years that’s a lifetime. The mall was being defined by the hundreds of comments most of them negative made on social media sites and to the local media

When Mall management finally did respond, they did it by issuing a press release. Kind of like using a carrier pigeon to get the message out. What management said was just as bad.

Most of the statement condemned the group who disrupted the mall. It wasn’t until almost the end of the statement that management said: “the safety and security of our guests are always our top priorities.  We will not tolerate any behavior that compromises that safety.  As a result of this incident, we anticipate that there will be operational changes as well as consequences for those involved.”

What the statement should have said was that security was being increased immediately and there would be an even stronger policy governing when teenagers could be in the mall. The mall later did announce that it was changing its policy regarding when teenagers would be allowed in the mall. But that happened after the initial flurry of reports on the incident, which didn’t have the effect it would have had if the mall had made the announcement on the same day as the incident.

Plus Mayfair competitor Bayshore Mall announced changes to its policy for teenager access at the same time. There have been no incidents at Bayshore so that mall looked proactive. Mayfair suffered by comparison.

In other words, management be nimble, management be quick, or the business is going to be burned by something a lot hotter than a candlestick.