PR 101

I am refurbishing a typewriter that will be used during my daughter’s upcoming wedding. The typewriter will be used instead of a standard guest book. Rather than sign something, guests will type their best wishes for the bride and groom – if they remember how to use a typewriter.

As I was cleaning and oiling the machine, I realized there was a metaphorical relationship between social media and that typewriter.

The typewriter was my wife’s college machine. It is really nice Smith-Corona manual. For those of you who never used a typewriter, manual means that it’s not electric. The insides are quite elaborate and sophisticated. It takes a series of levers to move each key so the letter strikes the paper. This thing was state-of-the-art 40 years ago.

Today that state-of-the-art machine is viewed as a quant reminder of a bygone era. Sure some people still use typewriters, but some people still use candles. But just as almost no one relies on candles for their primary light source, almost no one uses a typewriter as their primary source of document production.

Computers have taken over almost completely from typewriters. It has changed the way things are done. I tried to type something on the typewriter yesterday. I found the way I think and formulate ideas has changed. My MacBook is much more efficient and a lot faster. No more using White out correction fluid to paint over mistakes.

Yet when the first word processors came along, there was a lot of a resistance. I worked in newsrooms then, a typewriter dense environment if there ever was one. The old reporters argued those word processors were just not as good or efficient as a typewriter. They were too complex, to prone to error and what would happen if the power went out? Better to stick with the Royal upright typewriters. Again an explanation – an upright typewriter looked like an upright piano.

A lot of people look at social media the same way as those old newsroom bulls looked at word processors. It is too complex, it will never work, why don’t we just stick with what has worked for the last 100 years.

The reasons why not are obvious. Social media works better.

The people who ran newsrooms had the foresight to realize that those word processors were the best choice. They saw they were more cost efficient. Sections of the old production processes could be eliminated, keeping costs down and the product competitive.

You know how most newsrooms got the old ones to accept the word processors? One day it was announced that new equipment was being brought into the newsroom. Anyone who wanted to could take their typewriter home at no charge. It was theirs to keep.

When everyone got in the next day, there were shiny new word processors sitting at each desk. A course in how to use them was given. It was a swim or sink move. It worked. It was a pretty painless change. The veterans realized the change was for the better and it was inevitable.

I think a lot of companies need to do the same thing. Instead of dithering about social media, they need to make the change. It will be for the better. And it is inevitable.

So my son just got married and my daughter is getting married soon. For both big events, I decided to buy suits. We are not a tuxedo kind of family, but for such major events, I didn’t think my normal summer uniform of a t-shirt, cargo shorts and sandals would cut it.

For my son’s wedding, I went to my local Kohl’s Department Store. Kohl’s is a Wisconsin-based company and I like to support the locals. I was pleasantly surprised by helpful the people at Kohl’s were. I could not find pants in my size. A helpful sales woman I flagged down was able to help me. Remember, Kohl’s touts itself as low cost store that sells quality merchandise. Usually that means fewer employees on the floor. Not at Kohl’s though.

Sadly, finding a sales person who was both helpful and knew what she was talking about is getting to be a rare experience. That’s why I shop on line more and more. My experience with customer service at online retailers such as Amazon, Performance Bike and REI has been pretty extraordinary – extraordinarily good.

I cannot say the same thing for many of the experiences I have when I shop. When it came time to buy a suit for my daughter’s upcoming nuptials, my wife and I watched the sales. The lowest price was at a Milwaukee-based traditional department store. So, we drove over to look at suits.

In the hour we were there, we were completely ignored by the sales people. One walked by my wife and asked how she was doing. Now, what he should have asked is if we needed help. A salesman stationed the register seemed to be half asleep. I had the feeling we woke him up when we went to check out.

Yes, we did a buy a suit. The salesman screwed up there too. The suit was unfinished and needed to be altered. He should have asked if we wanted department store’s tailors to do it. I have to believe that’s a profit center. The guy cost his company an extra $60 or so.

It gets even more interesting. I also bought a pair of dress shoes at the same store to go with the suit. When I got them home, I discovered a flaw. So, I trundled back to exchange them. What should have taken 10 minutes took 45 minutes. There was no one staffing men’s shoes. I eventually had to go the store’s offices to get a manager to help me.

Sadly, that experience is becoming all too common. I rarely go to most large stores anymore because there is no one there to provide help. I don’t mind paying a bit more if I am getting exactly what I want and need.

For instance, I do most of my shopping for tools and other hardware at my local Ace Hardware. It is a much smaller store than the three big box hardware stores that operate in Milwaukee. But, I can always find someone to help me who knows what they are talking about. I don’t have to wander through plumbing if I need an electrical part.

That’s why I like online shopping. Every time I have a question, I can reach someone. So far, everyone I have talked to seems to be knowledgeable. It is just a much more pleasant experience. Yes, I sometimes pay a bit more that I would if I bought it from a physical location. But, I will do that for the service and selection.

Which brings me to another point. It is easy to find what I want when I shop on line. Google is very helpful in finding just the right item. I don’t have to ask some know-nothing-doesn’t care clerk if something is in stock.

It seems odd to me that on-line retailers have solved the customer service conundrum at the same time retailers have forgotten it. But, that’s way it goes.

It surprised me to find out our institutions of a higher learning are just now diving into the social media pool. It’s true that social media as a separate marketing method is only about five-years-old. However, I always look to college campuses as the earliest of adopters. I find it odd that universities are currently almost last to climb into the cutting edge.

Still, although they are late to board, the institutions of higher learning haven’t missed the social media train,  a recent study found.

The study, “Marketing Spending at Colleges and Universities” found that higher education institutions’ interactive and social media budgets are increasing. Between fiscal year 2008 and fiscal year 2009, 55 percent of the institutions allocated more of their budgets to interactive media and 52 percent allocated more to social media.

The study was conducted by the Council for the Advancement and Support of Education (CASE) and Lipman Hearne, a marketing communications firm with offices in Chicago and Washington, D.C.

“People really want to know what kids are reading and how they spend their free time – what is capturing their attention,” Lipman Hearne’s COO and director of research, Donna Van De Water is quoted in the report. “They’re trying to figure out what kinds of communications should move from print to the web. And they’re wondering what kind of language to use. They’re asking, “Should we use a student voice or our own voice?”

It is important to remember almost college students first used every social media application I know of. Student, for goodness sakes, developed Facebook at Harvard for use by other students.

Yet, colleges and universities are just now catching onto the fact that they need to be recruiting using social media?

Of course, people who demand facts and figures run most universities. They want definite empirical proof that something is working. The study does bear that out. It found that institutions that use social media report positive incomes in website hits, search engine positioning and, most importantly, rates of alumni donations.

The study also found something that should be music to a university comptroller’s ears: moderate-to-heavy users of social media spend less per student on marketing. The moderate-to-heavy users spent an average of $83 per student as opposed to the $121 per student that light-to-non-users of social media spent. In addition, 71 percent of those institutions who invested in market research and strategy reported those efforts have a positive effect on the quality of their applicants.

“Students tend to say that they want to hear the university’s voice,” Van De Water said.  “Students know if they’re being talked down to, or if their own voices are being mimicked. That said they still do want to hear a student’s perspective. So an institution needs to know what its own voice is, yet also allow students to represent the authentic student voice. Alumni want to hear a range of voices: faculty, students, other alumni, and the university’s. They understand and appreciate the complexity of the institution and welcome the various perspectives.”

In addition, the increasing use of social media has allowed colleges and universities to cut the amount of money they spend on traditional advertising. Of those institutions that are moderate-to-heavy users of social media, 42 percent spent less on traditional advertising in fiscal year 2009 than in the previous year. Of the overall survey group, approximately one-third spent less on traditional advertising than in the previous year.

So as I long as I am continuing in cliché mode, I guess it is better late than never.

I had an amazing response to the two-part guest blog on why executives hate social media. My weekly readership more than doubled. I did have a few complaints that it was too long or needed better editing. Both are good points.

Nonetheless, it raised a lot of provocative points about the C Suite and social media. I appreciate that all of you took time to read through it. Plus, I had a lot of comments. It was a good debate. Thank you all.