PR 101

I was in a meeting yesterday when I was asked how one changes a corporate culture so social media will be accepted. Frankly, my answer wasn’t the best because I didn’t discuss what it takes to get executives and employees to accept social media. It’s is something I know how to do. It’s not easy, it requires intelligent selling, but it can and has to be done.

I have previously written about selling social media to a company, but that’s only the first step. There is more to be done after completing the initial sale than there was before the sale.

We who do social media full-time forget what a culture change it is for most organizations. Not just for those people in the C-Suite, but for everyone down to, and including, the receptionist. Remember, up until to about six years ago, most employees didn’t have to worry about social media or marketing their company in any way.

“Too often, people from company “A” will recognize great success that company “B” is having by doing XYZ with social media,” Blogger Adam Christensen wrote. “So, logically, they decide to do the same at company A. But the results are dramatically different. Why? Because they didn’t account for the corporate culture variable which is inevitably different between the two companies.”

Christensen is currently the director of social and digital communications and marketing at Juniper Networks in San Francisco. Until April, he worked for IBM in communications and marketing where he led IBM’s social business strategy and execution globally. He worked on projects including IBM’s Watson and Smarter Planet.

So first, what is corporate culture and how’s it formed?

Well, corporate culture is essentially an internal brand. It doesn’t exist until the majority of people at the company buy into it. The company’s leadership and employees who have the same values and assumptions about their place of work create it. Although it can awhile for a company to form a culture, once formed it can be difficult to change.

Why? Because it provides a sense of belonging and safety to the people who work there. Remember, in every company there are the written and the unwritten rules. The unwritten rules are that which forms the culture. By following both sets, especially the unwritten one, an employee can generally minimize surprises and things out of the ordinary.

The problem is that same culture can keep a company from taking the calculated risks they need to stay viable. Consider the bookseller Borders or the video rental company Blockbuster. While I don’t know the ins and outs of what happened to each, I know from being a customer of each that their cultures were wedded to a way of doing business that was clearly no longer viable.

Those examples are not going to stop other companies from making the same mistakes. Staying in one place is usually the normal human state.

So along comes someone like myself telling the leaders and employees they need to adopt social media if they want to remain in business. Yes, they know about Facebook, LinkedIn, YouTube and the other social media sites. They might even say they want to do it. But it still means a huge culture change.

So what do you do? Well, first it takes an intensive education program. You need to show everyone how social media works and what it can do for the company. You need to show each employee how they fit into the plan.

You also need to get their input. You need to find out what they are comfortable with and what they are willing to start with. As I always say, you have to crawl before you can walk.

Once you and the leadership feels that employees are ready to dip into social media, start out internally. Set up internal blogs, an employee Wiki and other applications. Let as many employees as possible play, learn, grow, build relationships, and develop the needed collective awareness. Once the employees are comfortable with it, take it public. It will work then.

One of the newest – and seemingly fastest growing – social media trends is the rapid increase in the number of social location sites. Sites such as Foursquare, Scoville, Gowalla, and Loopt seek to allow people to tell their friends where they are 24/7.

The sites are supposed to help people keep track of their friends and what they are doing. For businesses, the idea is that if you or I see a number of our friends going to eat at a particular restaurant or watching the same movie, we will be inspired to do the same. That is supposed to increase the business’ sales.

It doesn’t appear to me that people are using those sites as their creators’ intended. Two things seem to be happening.

The first is that people are not just sharing a new restaurant or a good movie. No, they are listing everywhere they go and everything they do. Some of the things I have been notified about are that people are going for run, stopping to buy gas, grocery shopping, going to their office, and a myriad of other things. I can literally track some people through their entire day.

The only thing I haven’t yet seen – and I assume this will happen sooner or later – is someone will notify the world they have stopped to use the restroom.

The second thing that seems to be happening is many users seem to be dropping out of the services after they use them for a time. I suspect that people out on a Saturday night just forget to notify everyone where they are and what they are doing. I have noticed that some people used to notify of every step they took (my apologies to Sting) seem to have disappeared.

What is happening to these sites illustrates one of the pitfalls of social media. Some people seem not to have any kind of brake on their postings. They tell the world everything they are doing. I am not a psychiatrist so I cannot give you a professional analysis of why they do that.

However, it does seem to me to be a trifle narcissistic to constantly announce what you are doing and where you are doing it. I can’t speak for anyone else, but I really don’t care if you are at the gas station.

This is causing what I believe is another detrimental effect. I get so many notifications from people that they clog up my inbox. I tend to delete them because of that. I just don’t have time to go through all of them.

That means that if by chance someone does go to restaurant or movie in which I am interested, I am not likely to see it. That’s not good if you own a business. It means your message is getting buried.

Yes, I know that social media marketing calls for businesses to cede control of their brand to consumers. However, if I were a business owner, I would not cede my brand to a bunch of people who spend their time clogging up others’ in-boxes. That would seem to be counterproductive.

That’s just one more reason social media marketing has to be carefully targeted toward and audience and a goal. It should be used as a scalpel, not a meat ax.

There has been a running debate in the LinkedIn group Social Media Today about whether a picture should be included with LinkedIn profiles. So far there have been 612 comments made on this topic. It is one of the largest debates I have seen in my three years on LinkedIn.

Let me tell you where I stand – I am very reluctant to connect with someone who does not include a picture. I am active on Facebook, Twitter, LinkedIn, Friendfeed, YouTube, Plaxo and a number of other sites. You will find my mug on every site that asks for it. My feeling is the more information one provides, the better.

Although I have not read every comment in the photo debate – who has the time – those taking the time to write something seem to be split 50-50 on the question. What amazes me is that people are writing fairly long posts on the issue. Of course, like most of these discussions, it wanders off course and ends up being filled with invective.

As an aside, I am continually amazed how people are willing to say things on the ‘Net that they would never say to a person’s face. Someone needs to write an “Emily Post” for the web.

Getting back to my main point, providing as much information about yourself and company is extremely important. Let me count the ways:

• A company that would like to do business is going to do its homework. That means they are going to gather as much information as possible about your business. Make it easy for them. It is human nature to favor the easiest path. If you make them search too much, they are going to look at some other company.
• The same goes for those of you looking for a job. The last statistic I saw showed that 85 percent of human resources people go to LinkedIn first. Besides making it easier, the more information you provide, the better. When things are missing, those make hiring tend to get suspicious.
  • A note about running pictures for those job seekers who, like me, are aging. I have heard the argument that we have a better chance with hiring managers if they don’t see our picture. So what are you going to do when you go to the interview? From your resume alone they are going to figure out how old you are. To me, it is a form of lying not to include a picture.
• The more information provided, the higher your company’s search ranking. That is, of course, if you provide the information with SEO in mind. Of course, you want that higher ranking so more people can find your business.

Now I know many people argue that won’t provide some information because of the fear of identity theft. Well, unfortunately, an identity thief doesn’t need your online profile. There is so much information floating around out there about all of us that it is impossible to keep much things secret anymore.

Of course, no one should post such things as their birthday. That’s just common sense. But one of the things you give up when you go on the Web is a lot of your privacy. It is just world we live in.

So lean into it and post that picture and all the other information. It is going to help much more than it will hurt.